Educational Setting’s Role SENDCo
- Convene the EHCP review by setting a date for the meeting.
- Invites should be sent to all professionals working with the child/young person at least two weeks before the date of the meeting including the parent/carers and child/young person.
- Seek (written) advice and information using form AR3 from everyone invited to the review meeting about the child/young person’s progress towards achieving their outcomes as specified on EHCP and any other matters relating to their progress. This must be circulated to everyone invited to the review meeting (including the LA) at least two weeks before the meeting.
- Consider the appropriateness of the EHCP considering the child/young person’s progress during the previous year or changed circumstances and whether changes to the plan are required.
- Set new short-term targets for the coming year and where appropriate, agree new outcomes.
Parent, Carers, and Young People’s Roles
- Ensure that they can attend the meeting (if appropriate for the child). They can ask for an alternative date if they are unable to attend.
- Ensure that any key professionals that they wish to have at the meeting have been invited to attend – these may not be known to school.
- Complete the parent/carer report at least two weeks before the meeting.
- Include any information that may be relevant to defining additional needs or specifying different or additional support.
- If the local authority issues an amended plan, return the plan with any comments or changes that they would like within 15 calendar days of the amended plan being sent.
SEND Team Role
- Although it is the school’s setting responsibility to hold and chair the Annual Review, a representative from the SEND Team will endeavour to attend, if necessary, especially for reviews prior to transition i.e., Year 5, Year 9, Year 11 and Year 13 or there may be the expectation of significant changes to the EHCP.
- It is the responsibility of the SEND Team to send the headteacher a list of reviews due 2 weeks prior to the start of the school year. The SEND Team will send reminders to schools of timescales for paperwork to be returned.
- The SEND Team will check and process the paperwork when received from schools/settings. Potential outcomes of the review: amend the plan, cease the plan, no change, change of educational setting.
- The SEND Team will quality assure the documentation of the Annual Review. The Annual Review process is complete when the LA issues the decision letter. If any amendments are required these will be complete within 8 weeks of the decision letter.
Other Agency and/or Professionals
- Provide information and advice for the Annual Review in writing, focusing on progress towards meeting outcomes and any changes in needs or provision.
- Attend Annual Review meeting if possible.
- Discuss and agree changes needed to outcomes, needs or provision. Support with agreeing short term and long-term targets.